12 Month Wedding-Planning Checklist
Posted on: March 28, 2016

checklist photo
Photo by o.tacke

If you’ve just become engaged and are imagining your dream wedding, your head may be spinning with all that you need to do. This 12-month wedding checklist calendar will ensure that everything comes together beautifully.

12-plus months before your wedding day:

□ Choose a date and time, with several options.

□ Visualize your ideal wedding and plan the budget.

□ Check date and time with venues, special guests and hired help.

□ Research and book ceremony and reception sites.

□ Assemble a planning team.

□ Begin your guest list.

□ Ask relatives and friends to be in your wedding party.

At 8-10 months:

□ Shop for and order a wedding gown.

□ Decide on reception entertainment.

□ Plan reception food.

□ Select décor and floral arrangements.

□ Interview and hire vendors (musicians, DJ, florist, videographer and photographer).

□ Reserve hotel accommodations for guests.

□ Contact rental companies for chairs, tables, tents, etc.

□ Join a gift registry.

At 6-8 months:

□ Order bridesmaid dresses.

□ Book musicians.

□ Send out save-the-date cards (for a holiday or destination wedding).

□ Plan your honeymoon.

At 4-6 months:checklist photo

□ Order wedding rings and wedding invitations.

□ Research wedding cakes and hire a cake designer.

□ Purchase formal wear.

□ Acquire passports, if needed.

At 3 months:

□ Address invitations (or hire a calligrapher).

□ Order the wedding cake.

□ Rent men’s formal wear.

□ Book transport (cars, limousines).

At 2 months:

□ Write wedding vows.

□ Mail invitations.

□ Purchase gifts for your wedding party.

□ Book hair stylist and makeup artist.

At 1 month:

□ Apply for marriage license.

□ Have final bridal gown fitting and bring it home.

□ Confirm with bridesmaids that their gowns are ready.

□ Confirm arrangements with vendors.

□ Create a wedding program for guests.

□ Order in-room welcome baskets for guests.

At 2 weeks:

□ Review RSVPs and call anyone who hasn’t responded.

□ Check in with wedding vendors.

□ Go to beauty salon for wedding haircut.

□ Send song list to band or DJ.

□ Deliver instructions to photographer and videographer.

At 1 week:

□ Give caterer and reception site final head count.

□ Give vendor requests to ceremony and reception sites.

□ Give site managers a schedule of deliveries and setup times with contact numbers.

□ Contact vendors to confirm details and make any necessary changes.

□ Create reception seating chart and print table and place cards.

A few days before:

□ Pick up men’s formal wear.

□ Plan wedding party positions and processional.

□ Give table cards, place cards menus, favors and centerpieces to site manager or caterer.

□ Connect with wedding vendors for final confirmation.

□ Make arrangements to pick up guests, if needed.

□ Deliver welcome baskets for guests to hotel.

□ Give locations and pickup times to car rental or limousine company.

The day before:

□ Give photographer, band and others an emergency phone number for wedding day.

□ Write checks for wedding services; confirm any final balances with hosts.

The night before:

□ Meet with officiant, wedding party, family and other participants at ceremony site and review/rehearse ceremony. Bring necessary accessories.

□ Give marriage license to officiant.

□ Attend the rehearsal dinner and present gifts.

On your wedding day:

□ Give each other and your parents their gifts.

□ Give wedding bands to the maid of honor and best man to present during the ceremony.

□ Give officiant’s payment to the best man.

□ Introduce reception site manager to a contact person for any issues that arise.

□ Assign someone to assist the photographer.

After the wedding:

□ Arrange for rentals to be returned and for bridal gown to be cleaned.

□ Send thank you notes for gifts that arrived on the wedding day.

It’s a long list, but being well-organized will make the best day of your life run smoothly, so everyone can concentrate on having a wonderful time!

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