Private Dining Policies
Download the Full Wedding Menu
Menus
To allow for proper planning by our Chef, we require a finalized
menu one month before the event. We can provide a choice of
three entrées with place cards, which list entree selection;
however, we will need the pre-determined counts 14 days before
the event. Please keep in mind that the menus are merely suggestions.
We would be happy to custom design your wedding menus to suit
your special needs. Consuming raw or under cooked meats, poultry,
seafood, shellfish or egg may increase your risk of foodborne
illness, especially if you have certain medical conditions.
Guarantees & Counts
The Hampshire House requires a final guest count 14 business
days in advance of the event. Later changes will result in surcharges
and fees. Once final confirmation has been made, the number of
attendees may not be reduced. If a guarantee is not given at
the appropriate time, the Hampshire House will assume the indicated
attendance discussed before hand to be correct, and charges will
be made accordingly. Should the scheduled starting or closing
times of the event be delayed by more than one hour, without
prior notification from the host/hostess, an overtime labor charge
will be applied to your final bill. The Hampshire House reserves
the right to move an event to a different room, should an emergency
or disaster occur to render the reserved room unusable.
Wedding Cake
The Hampshire House includes a single flavor wedding cake within
all of our packages. This cake must be ordered for a minimum
of 50 guests. If your guest count is below 50 guests you will
be charged an additional fee to bring you to the minimum requirement.
If you would like to add a second flavor an additional fee will
apply. If you choose to bring in a wedding cake from another
vendor a cake cutting fee of $2.00 per person will be charged.
Financicial Arrangements
A 50% deposit is required to reserve a private room. A reservation
is valid for no more than 14 days without receipt of the deposit.
The estimated balance is due ten business days before the event.
Payment should be made by personal check or credit card. There
is a 15% labor charge, a 5% taxable administrative fee and a
7% State & Local Tax.
Food & Beverage Minimimum
The food and beverage minimum is based on food and beverage
items only. This minimum does not include charges for audio visual,
entertainment, linens, room rental, 7% State & Local Tax,
15% service charge and 5% taxable administrative fee.
Cancellations
Events may be cancelled, with the approval of the Hampshire House,
without any penalty to the client, up to 12 months in advance.
Events cancelled less than 12 months in advance are subject to
the loss of the initial deposit. Events cancelled less than 6
months out will forfeit 75% of the estimated value of the event.
Events cancelled less than 3 months out will forfeit 100% of
the estimated value of the event. If an event of equal or greater
value is scheduled, the Hampshire House will issue a full refund.
Alcohol and Beverage Services
The Hampshire House offers a wide range of superb choices in
wine and beverage service. Both "cash" and "open" bar
arrangements are available. All of our servers have been trained
in the responsible service of alcohol and will dispense alcoholic
beverages in accordance with the guidelines provided in that
training. The Hampshire House reserves the right to control and
monitor the consumption of alcoholic beverages and reserves the
right to refuse service, if deemed necessary. Bars will be limited
to a maximum of 5 hours, unless other arrangements have been
made.
Specicial Services
The Hampshire House is happy to work with you on the special
requirements of your event. We have extensive experience with
many different suppliers in the Boston area. Please consult with
your wedding coordinator to arrange flowers, special occasion
cakes, transportation, photographers, displays or audiovisual
equipment. We also offer a wide range of musical options, which
include classical string groups, jazz trios, and disc jockey
service. Our entertainment license is for a maximum of 5 musicians.
The Hampshire House does reserve the right to approve any entertainment
in advance to protect the Hampshire House and the comfort and
privacy of groups in adjacent areas.
Parking
Parking is available in the Boston Common Garage (approximately
1 block away on Charles Street). The Hampshire House also offers
nightly valet parking.
Valet Parking
Valet service is available for private events upon request. Valet
parking charges can be hosted by the client or paid individually
by the guests for $16 per car in the evening and weekends or
$26 per car for daytime events.
For hosted valet parking, a minimum guarantee of cars will be
agreed upon by the client and the Hampshire House. The client
will be charged for this minimum guarantee or actual number of
cars that utilize valet, whichever is greater. Valet staffing
will be determined based on this guaranteed count; therefore,
this count should be as accurate as possible to avoid valet congestion
and guest waiting.
For valet parking with individual payment, the guests will be
charged individually for the valet service per car. The Hampshire
House will provide the first valet attendant at no cost to the
client. One valet attendant can park 0-5 cars. Estimated counts
on valet in excess of 5 cars will require additional attendants
and valet fees per additional attendant that will be charged
to the client. Estimated number of cars provided by client should
be as accurate as possible to avoid valet congestion and guest
waiting.
0-5 cars Hampshire House provides complimentary attendant. Guests
are charged individually for valet.
5-15 cars 2 valet attendants required. Client is charged for
one additional attendant at $40. Guests are charged individually
for valet.
16-25 cars 3 valet attendants required. Client is charged for
two additional attendants at $40 each, $80 total. Guests are
charged individually for valet.
26-35 cars 4 valet attendants required. Client is charged for
three additional attendants at $40 each,$120 total. Guests are
charged individually for valet.
35-45 cars 5 valet attendants required. Client is charged for
four additional attendants at $40 each, $160 total. Guests are
charged individually for valet.
Conduct
The Hampshire House reserves the right to approve the type of functions held on our premises. We will not accept certain kinds of parties deemed inappropriate for the facility, due to size or nature of the event. We are concerned for all of our clients and wish to ensure that no event becomes disruptive.
Download the Full Wedding Menu 
