Vendor Policies

 

Preferred Vendors

The Hampshire House has extensive experience with many different vendors in the Boston area. These vendors are considered our preferred vendors and are strongly recommended by the Hampshire House for all of our clients and events. Our preferred vendor list can be obtained from our Sales Department, or it can be found on our website.

Weddings: http://www.hampshirehouse.com/wedding/wedding-preferred-vendors.html

Celebratory Events: http://www.hampshirehouse.com/private-events/celebratory/celeb-preferred-vendors.html

Corporate Events: http://www.hampshirehouse.com/private-events/corporate/corp-preferred-vendors.html

Hampshire House Preferred Vendors submit Certificate of Insurance on an annual basis. Client will not be required to obtain certificate from our preferred vendors.

 

Outside Vendors

Our preferred vendors offer all services necessary. However, if you find it necessary to use outside services, any companies, firms, agencies, individuals and groups hired by or on behalf of your event/group shall be subject to the Hampshire House’s approval. Two weeks prior to the event, all outside vendors will be required to provide a valid Certificate of Insurance as outlined below. Upon advanced notice from the Hampshire House to you, we shall cooperate with such vendor and provide them with facilities at the premises to the extent that the use and occupancy of the facilities by the vendor does not interfere with the use and enjoyment of our premises by other guests and members of the Hampshire House.

We reserve the right to approve all specifications, including electrical requirements, from all outside contractors, and if applicable to charge a fee for outside services brought into the Hampshire House. Your outside contractors/vendors must comply with all other similar requirements we deem appropriate, in our sole discretion, regarding use of our function space, facilities and use of the Hampshire House services and must supply a Certificate of Insurance with the following requirements:

  • A minimum of $1,000,000 General Liability

The certificate must also name as additionally insured as noted below:

  • Hampshire House
    84 Beacon St.
    Boston, MA 02108

Each party agrees that the insurance coverage required to be maintained under the provisions of this Agreement shall not limit or restrict its liabilities under this Agreement.

“Do-It-Yourself” or “DIY” policies:

Clients who wish to take on the responsibility of any duties within the event which would normally be done professionally must notify Hampshire House one month in advance of event date.

Set up must be completed within provided vendor load-in and set up time, no more than two hours prior to event start time.

Hampshire House will not provide carts, brooms, tape, tools, etc. so please be sure that whoever is handling the DIY items comes prepared.

Everything must be removed from the event space within the 60 minute load out period at the end of the event. Nothing can be stored overnight at the Hampshire House.

Centerpieces must come preassembled and labeled with where they should be placed.

Lighting MUST be done professionally by a licensed vendor.

Additional charges apply for excessive dirt/debris.

Special Services

The Hampshire House staff is happy to work with Client on the special requirements of the Event. We have extensive experience with many different suppliers in the Boston area. Please consult with a Sales Manager to arrange flowers, special occasion cakes, transportation, photographers, displays or audiovisual equipment. We also offer a wide range of music options, which include classical string groups, jazz trios, and disc jockey service. If you wish to supply your own entertainment of any kind, we must receive the contact and performance details at least 10 days in advance, and we reserve the right to condition or disapprove any entertainment to assure it complies with applicable licensing and other laws, and to protect the Hampshire House and the comfort and privacy of groups in adjacent areas. Be aware that the Hampshire House is not licensed for any entertainment groups exceeding five members.