Baby Shower Planning Checklist
Posted on: July 14, 2017
Baby Shower Planning Checklist
If your daughter, sister, or best friend has a new baby on the way, throw an event to remember with the help of Hampshire House’s baby shower checklist. With sweet treats, a pretty venue, and fun shower activities, the mom-to-be will love being celebrated by her closest friends and family. If you are leading the charge for the baby shower planning, here is a checklist to ensure that you cover all of the little details.
Three to Four Months Ahead of Time:
- Pick a Date — It is generally ideal to host a shower a month or two before the baby’s due date. Think about the time of year and whether you want to take advantage of a cozy fire on the Hampshire House’s third floor in the winter or stroll through the Boston Public Gardens after the affair in the spring or summer.
- Make a Guest List — While you want to leave the new mom with as few details as possible, it is important to get a sense of who she wants to have at her shower. Will it be coed? Is it for extended family and coworkers or just close friends? Let the mom-to-be make these decisions.
- Contact the Venue —If you don’t already have a venue in mind, now’s the time to organize a list and make some visits. Hampshire House will work with you to find an available date for your special event, but we generally recommend getting in touch several months ahead of time to ensure that your date and desired space is free.
- Order or Design Invitations — Once you’ve picked the date, time, and venue, you can order the invitations. It’s important to note that many graphic designers and online invitation services require several weeks for personalization and shipping, so getting your invites ahead of time is key!
Two Months Ahead of Time
- Plan the Menu — Whether you’re looking for light finger foods or a plated meal, the Hampshire House has a variety of delicious items that will satisfy all palates, even pregnancy cravings! Coordinate an elegant brunch or an upscale tea party or opt for a more relaxed gathering in the afternoon. This is also the best time to contact your preferred baker or sweet shop to place a dessert order.
- Coordinate the Activities — If your party has a theme, consider that in developing the shower games and activities. One fun idea is to have all of your guests bring pictures of themselves as babies and have a guessing contest to see who is who. Another option is to have the parents answer 20 questions about their new baby and then compare their answers at the shower.
- Delegate Key Roles — Make sure that your friend with the best Instagram account is in charge of taking photos of the party and the pregnant mommy, and coming up with a clever hashtag! You should also designate someone to record gifts as they are opened so that your guest of honor will have all of the information ready for thank you notes.
Six Weeks Ahead of Time
- Send Out Invitations — At least six weeks before the event, you’ll want to make sure the invitations are in the mail. This will give you enough time to collect the RSVPs and make final adjustments based on head count.
- Coordinate Décor — If necessary, take a second walk-through of the event to ensure that you have décor for all the important surfaces and areas of the room. If you intend to order fresh flowers from the florist, make sure to get your order in at least six weeks prior to the event, and even earlier if you are planning a larger shower.
The Week of the Shower
- Check in with the Venue — Contact the venue to make sure that everything is organized for the big day. If you have extra vendors coming (for example, a live band or a photographer) you’ll also want to solidify details with them early in the week. If you intend to have desserts or flowers delivered, ensure that the venue knows to expect them before the event begins.
- Pick up Final Finishes — Décor and food items that have to wait until the last minute, such as helium balloons and baked goods, should be coordinated in advance.